If your landlord asks for proof of dog liability insurance, providing a clear and respectful letter along with your Certificate of Insurance (COI) can help streamline the approval process. Whether it is part of your rental application, a lease renewal, or a pet addendum, this letter can show that you take your responsibilities seriously and that your dog is covered in case of an incident.
Below is a customizable sample dog COI letter to a landlord that renters can use to submit documentation. We will also walk through key elements to include, so your letter sounds confident, respectful, and complete.
Why You Should Include a COI Letter with Your Rental Application
Landlords often want proof that your pet will not become a legal or financial risk. A Certificate of Insurance verifies that you have liability coverage if your dog causes injury or property damage. Including a short letter with your COI adds a professional touch and gives your landlord context, especially if your dog’s breed is commonly restricted.
This can be helpful in three situations:
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You are applying for a new rental.
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You are adding a pet to an existing lease.
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Your landlord has updated pet policy requirements.
What to Include in the Letter
When writing a dog insurance COI letter to your landlord, include these elements:
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A polite greeting.
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A short explanation of the insurance and what it covers.
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A clear mention that you are attaching or submitting a COI.
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Reassurance about your pet’s behavior and your compliance with the lease.
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Contact info for follow-up.
Keep it short and respectful. Your goal is to remove doubt and build trust.
Sample Dog Insurance Letter to Landlord
You can copy and customize the letter below:
Subject: Certificate of Insurance for Dog Liability Coverage
Dear [Landlord’s Name],
I hope this message finds you well. I am writing to submit proof of dog liability insurance for my rental at [Property Address], as requested.
Attached is the Certificate of Insurance (COI), which shows that I carry liability coverage for my dog, [Dog’s Name]. This policy is designed to protect me and the property in case of any dog-related injury or damage. It meets common landlord requirements and can be updated as needed during the lease term.
Please let me know if you require any additional documentation or details from the insurance provider. I want to make sure we are fully in compliance with the lease and your pet policy.
[Dog’s Name] is a well-behaved, fully vaccinated [breed], and I take full responsibility for their care and supervision while living on the property.
Thank you for your time reviewing the attached COI. I am happy to answer any questions or provide further information.
Sincerely,
[Your Full Name]
[Phone Number]
[Email Address]
Helpful Tips When Submitting Your COI
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Attach the document as a PDF when emailing, or include a printed copy with your rental packet.
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Label it clearly as “Dog Liability Insurance COI” to avoid confusion.
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Keep a copy for your records in case your landlord misplaces it.
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Follow up politely if you do not hear back after submission.
Final Thoughts
Submitting a COI for rental purposes does not need to be complicated. A well-written letter helps show that you are a responsible pet owner who understands landlord dog insurance requirements. This small step can make a big difference—especially if your dog’s breed has been restricted at other properties or you are applying in a competitive rental market.
Use the sample letter above to feel confident and prepared. It is one more way to protect your lease, your dog, and your peace of mind.
